By now, all employees
should know whether their position fits into the primary remote or primary
face-to-face category. Under LCC’s increasing on-campus operations, which
begin Jan. 3, 2022, staff, administrators and non-teaching faculty were all
assigned one of the categories based on their job description.
All employees and supervisors should have had a conversation regarding which
category the employee’s position fits into as well as what hours and days the
employee will be expected to work on campus.
If you have not yet had this conversation with your supervisor, please contact
them! Supervisors, if you have not yet had this conversation with each of your
employees, please do so as soon as possible.
LCC will consider accommodations based on the Americans with Disabilities Act
(ADA) or Family Medical Leave Act (FMLA). For more information regarding the
process for applying for an accommodation or leave under these acts, please
review the Human Resources Leaves and Accommodations webpage.
Below is a follow-up FAQ based on the most common questions we received
in the firstname.lastname@example.org inbox since the
Dec. 10 all-employee meeting. The recording for that meeting is now available
on our Internal Strategic Directions webpage, by
scrolling down to the video player at the bottom of the 2021 section. A full transcript
of President Steve Robinson’s portion of the meeting can be found on his blog.
If you have any further questions, please talk to your supervisor or Executive
Leadership Team (ELT) member, or email email@example.com. Human Resources
actively monitors this email account and responds to all inquiries.
Why is the college
doing this now, while the pandemic is still going on?
The pandemic certainly remains an issue, and we will continue to align all
campus activity with national, state and local health guidelines. However, all
restrictions related to working conditions and public meetings have been lifted
in Michigan. We began bringing some employees back on campus as early as April
2020, and that process has slowly built since that time. We will continue to
monitor the situation and make changes if and when the situation dictates.
Are we going to
require employees to get vaccinated or require weekly COVID-19 testing for
employees? What about students?
A federal court recently lifted the stay on the Occupational Safety and Health
Administration (OSHA) Emergency Temporary Standard that requires all employers
with 100 or more employees to ensure their workforce is fully vaccinated
against COVID-19, or require any workers who remain unvaccinated to be tested
on a weekly basis. The college began working on the information technology
systems and other necessary logistics to support implementation when the
Emergency Temporary Standard was announced in the fall, and that work is
continuing. We are developing plans to meet the pending Michigan Occupational
Safety and Health Administration’s ETS requirements, which we expect to be
published sometime after the first of the year.
Some student-athletes are seasonally tested for COVID-19 based on guidelines
from the NJCAA. Otherwise, there are no current plans to require students to be
vaccinated. The college will continue to encourage the LCC community to
consider getting vaccinated against COVID-19.
How do we track
COVID-19 cases on campus? How are we handling direct exposure on campus?
COVID-19 exposures are tracked per national, state and local health guidelines
and as outlined in the LCC Communicable Disease Response and Communications
Plan for COVID-19. The plan is updated if and when the guidance from health
authorities change. Employees can find the most recent copy of the plan online.
What is the plan for
ensuring physical distancing within offices and classrooms? What are the
requirements for wearing masks while working in cubicle areas?
Current national, state and local health authority guidance related to COVID-19
prevention does not include physical distancing. However, the college will
continue to encourage the LCC community to physically distance whenever
practicable and to follow the most recent national, state and local guidance
related to preventing the spread of COVID-19.
There are several building and ground projects taking place on campus.
Therefore, we may not be able to modify work areas at this time. If your
workplace does not allow physical distancing, please contact your supervisor to
request alternate arrangements via scheduling or worksite location change
(example: move to a conference room or different building). If for some reason
you are not able to make arrangements with your supervisor, contact your ELT
Regarding masks: Employees should wear a mask when in the presence of others,
except when eating. If you have an office or enclosed cubicle (four walls of
any height), you can take off your mask when alone in your office or cubicle.
Those who supervise employees who work in cubicle areas will be asked to create
work schedules that accommodate physical distancing and provide opportunities
for employees to work in conference rooms, other vacant offices and other
buildings whenever possible.
require meetings to be conducted in a conference room, face-to-face?
Face-to-face meetings are not required. However, when/if face-to-face meetings
are scheduled, physical distancing should take place, when practicable. Several
conference rooms have equipment that supports hybrid meetings. Employees who
are not comfortable attending face-to-face meetings should be provided with the
opportunity to attend virtually.
Is each employee
responsible for cleaning their own area upon returning to campus, or is there a
Buildings are cleaned by a professional cleaning service. Classrooms are
cleaned daily. Restrooms and common spaces are cleaned on a nightly basis.
High-traffic restrooms are cleaned twice a day. A process is in place to
provide a deep clean if the college is made aware of possible COVID-19
Employees are expected to sanitize common equipment and their own workspaces as
needed while they are onsite. The college provides each division, by request,
COVID-19 consumables, including sanitizing wipes for these areas. These items
can be ordered by division designees through 5Star.
What will parking look
like with the Gannon Ramp still under construction?
The parking pass mailed to you in the fall – or the ramp access card you
received in the fall – remains good in the spring. We anticipate having enough
parking capacity, even without the ramp. If you have not been coming to campus,
please reference our parking website and map.
Can we get information
on air exchange rates in each building and if any upgrades have been made?
The college’s HVAC systems meet or exceed current regulatory standards. Using
Higher Education Emergency Relief Fund dollars, the college will be upgrading
HVAC systems to include filtration in most facilities over the course of the
next two years.
What was the number of
classes offered face-to-face before the pandemic and what is the goal for
offering face-to-face in the near future?
In prior years, offerings were around 70-80% face-to-face and 20-30% online. In
the future, offerings will provide students with options, including online,
online hybrid, online real-time and face-to-face. This means we expect
offerings to be closer to 60% face-to-face and 40% online.
What if an employee
does not agree with their classification as primary remote or primary
Temporary employee categories were determined by the ELT member who provides
executive leadership over a particular department or division. While an appeal
process does not exist, employees are encouraged to talk to their supervisor
about why their job function was placed in a particular category. Questions can
also be addressed to the appropriate ELT member.
If an employee is
scheduled to work face-to-face, but is feeling ill, can they work remotely?
No one should come to campus when ill, even if it is not COVID-19 related.
Employees may request authorization to work remotely when they are ill but
still able to perform their work remotely. Employees are also encouraged to
take care of themselves and use available personal, sick, vacation and COVID-19
leave bank hours to support those efforts.
Will consideration be
given to employees with childcare or eldercare concerns?
The college will be flexible with employees who have childcare and eldercare
concerns. Requests of this nature may be made through the employee’s supervisor
or ELT member. If further guidance is needed, the employee or supervisor/ELT
member may contact firstname.lastname@example.org. Each situation
will be reviewed on a case-by-case basis, and any special arrangements are
subject to supervisor and ELT approval.
How is our enrollment
doing compared to other community colleges in the midst of the pandemic?
Recently, the National Student Clearinghouse updated their enrollment trends for higher education
to include the total average decline nationally since fall 2019. Community
colleges remain the hardest hit by enrollment declines during COVID-19, with an
average enrollment decline of 14.8% from fall 2019-fall 2021. LCC has
experienced a similar decline during this time period, and is currently down
Is LCC prepared for
the possibility that many employees will leave if forced to return?
LCC has made every effort to create an environment where employees and the
larger LCC community are safe to work, learn and visit. Employees always have a
choice in where they decide to work. We hope all of our current employees will
continue to choose to work at LCC, regardless of whether their role is primary
face-to-face or primary remote.