Tech Tip of the Week: How to pin documents for quick access

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Do you have documents you access frequently, but it takes time to navigate through multiple folders to find them? Using the pin feature can save you some time.
The pin icon can be found in File Explorer, Word, Excel, PowerPoint and other Microsoft applications. When you pin a file, the application you are using will add a shortcut to the item in a quick access or pinned section help you navigate more quickly. To use this feature in File Explorer, you can:

  1. Navigate to a folder or document you need to access often.
  2. Click to highlight or select the folder or document.
  3. Click on “Pin to Quick access,” or right click and select this option.
  4. Once you have your file or document pinned in File Explorer, it will add shortcut to the item in the quick access section.
  5. When you no longer need a fast path to the folder or document, you can right click and select “Unpin from Quick access.”

The benefit to using the quick access navigation in File Explorer is pinned items will be quicker to access when opening from Word or other Microsoft applications.
You can also pin documents from the Open page section in Word, Excel, PowerPoint and Visio. When you hover over a recently opened document on the “Open” page, a push pin icon will display. If you click on the push pin to point down, then your document will be pinned to the top for quick access in the future. When you no longer need quick access, click the push pin again to stop the quick access.

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