Monthly Archives: October 2021

A round of Applause! for ACQA reviewers

This week, we’re applauding the employees who volunteered to serve as reviewers for the ACQA team.

“This summer, Amy Clapham, Laura Cottrell, Cheryl Garayta, Dantya Jennings, Jodi Leslie, Jordan McIntyre, Amanda Preston and Alexia Villarreal volunteered to assist the Accessibility Committee for Quality Assurance (ACQA) with a review of non-course materials,” the ACQA Leads Team wrote in the award. “In an effort to ensure students and employees have the materials they need to succeed, this group reviewed more than 70 documents from 43 different departments for accessibility, provided detailed notes and worked with departments on solutions to accessibility problems. We are grateful for your service in this important work.”

This regular “Applause!” column features the good work you and your colleagues do around the college. It’s powered by Applause! Awards, an LCC-wide program designed to recognize you for providing excellent customer service. Know someone who deserves to be featured here? All awards are given by employees, to employees, and everyone is eligible.

Downtown Campus Fitness Facilities reopening Nov. 1

The Fitness Center and Weight Room on the Downtown Campus will reopen Monday, Nov. 1, following construction. Their hours are below.
 
Weight Room (GB 1115)
Noon-2 p.m. and 3:30-7:30 p.m. Monday-Thursday
Noon-2 p.m. Friday
8-11 a.m. Saturday
 
Fitness Center (GB 2115)
6 a.m.-8 p.m. Monday-Friday
 
Like the rest of the college, the Fitness Facilities will be closed Nov. 25-28 for the Thanksgiving holiday. The Weight Room will close Dec. 14 in advance of the semester break, while the Fitness Center will close Dec. 23.
 
Masks are required inside all facilities at LCC, and towel service is currently unavailable. The facilities are free to use, but a StarCard is required for entry.

Applications for OER awards opening Nov. 1

LCC is accepting applications for a new round of Open Educational Resources awards from Nov. 1-Dec. 1.
 
The primary goal of LCC’s OER Award Program is to reduce educational costs for students by providing free or low-cost learning materials, available from day one of class and customizable to fit students’ learning needs. Spending less money on required learning materials is a step toward eliminating the barrier of high textbook costs and may enable students to stay on track with completing their courses and their chosen degrees or certificates. 
 
OER are teaching, learning and research resources that are copyright-free (public domain) or have been released under an open license that permits others to reuse, revise, remix, retain and redistribute them. Examples of OER include open textbooks, videos, images, course modules, lectures, homework assignments, quizzes, lab and classroom activities, games, simulations, and other resources contained in digital media collections from around the world. 
 
For complete details and to download the application, go to Research Guide for OER or email oer@star.lcc.edu, or contact Center for Teaching Excellence OER Faculty Fellow Denise Warner at warnerd@star.lcc.edu

Academic Senate reviews 2020-2021 student learning assessment results

LCC Director of Assessment Karen Hicks visited the Academic Senate’s Oct. 22 meeting to provide an overview of the college’s 2020-2021 student assessment results. Results were reviewed for our institutional-level student learning outcomes, the ELOs.
 
Students’ average score on assessments related to three of the college’s four ELOs have gradually increased during the past three years, Hicks said. The ELOs are incorporated into every program of study, and faculty assess learning using a test, exam, paper, project or another assessment method that allow students to demonstrate their learning. Across the college, average scores for the ELOs “Knowledge of Human Cultures and the Physical and Natural World,” “Intellectual and Practical Skills” and “Personal and Social Responsibility” are all on a moderate upward trend, while scores for “Integrative and Applied Learning” have fluctuated during the past three years.
 
Beginning in 2020-2021, student learning assessment data is also disaggregated by student population for each ELO, Hicks said. Average results are examined by gender and ethnicity to help the college identify student groups that might need more support. Disaggregating the data in this way is in line with the college’s ongoing equity work as embodied in the 2021-2024 Strategic Plan and 2020 Equity Action Plan.
 
Full results for the institutional and program levels are available on Sharepoint. Course-level results are available for courses that are supported by assessment coordinators. See page 14 for a full list of these courses. Please contact Karen Hicks or your division dean to discuss assigning a course assessment coordinator to your courses and programs of study.
 
Other points of discussion included:

  • Senator and Open Educational Resources (OER) Faculty Fellow Denise Warner announced a new OER awards cycle will be open Nov. 1-Dec. 1. This award pays faculty who develop OER for their courses, thereby reducing educational costs for students. For more information about OER, their uses and the awards program, visit the OER Library guide.
  • Senators broke into small groups to discuss expectations for collegewide and program-level marketing. Questions discussed included: What does marketing mean to you? What would you expect to see, if the college started to market your program? What student demographic did you want to see targeted for your marketing approach? Have you or your program done any marketing in the past, either through LCC or using your own avenues?
  • Student Senator Amalia Gonzales invited everyone to Mindful Mondays, hosted virtually every Monday.
  • The Budget Committee is engaging in the Strategic Plan and Academic Master Plan to ensure faculty have a voice and a role in the allocation of fiscal resources. They expect the newly redesigned Program Operating Plans form will be available soon.
  • The Student Advisory Committee has gained two new members and continues to work toward a student resources webpage, a career closet, a food and hygiene pantry, and a student presence on social media.
  • The Senate bylaws team is reengaging and seeking new members from the Senate. Similarly, Senators are invited to volunteer to review the faculty preference form.
  • Senators approved the Curriculum Committee’s proposed expedited course revisions to five INSU courses, four MUSC courses and a SOCL course, as well as course revisions to BUSN 150, ENGL 098 and PSYC 180. Further, they approved 12 CIMT course revisions to BIOL, BUSN, MGMT, NCSS, PHOT and THEA courses. These recommendations now go to the provost for approval.

The Senate will next meeting 9-11 a.m. Friday, Nov. 5, via Webex. All employees are invited to attend. A link to the meeting will be included in the operations email on Monday, Nov. 1.

Upcoming diversity, equity and inclusion events

Brother to Brother and Phi Theta Kappa are sponsoring a food drive to benefit the Refugee Development Center in Lansing. They are only requesting dried beans, rice, canned tomatoes and any kind of spices. The drive runs through Nov. 22, and the groups will deliver collected items on Nov. 23 in time for Thanksgiving. The collection box is in the Cesar Chavez Learning Center in A&S 1313. Thank you for your donation!
 
Wrap up LGBTQ+ History Month with an Open Mic celebration, 10 a.m.-3 p.m. Friday, Oct. 29, via Webex. Whether telling a story, performing a song or reciting poetry, everyone is welcome to take their turn on the mic. Even if you don’t want to speak, please join us to hear from students and employees.
 
Finally, don’t forget to submit your nominations for Equity Leaders for Inclusion. ELIs are employees who serve as the point of contact for diversity, equity and inclusion efforts within each LCC department or area. The Office of Diversity and Inclusion will ensure ELIs receive appropriate training to serve in this capacity. Activities for ELIs include:

  • Planning and implementing diversity, equity and inclusion strategies in your department
  • Relating these efforts to the equity and inclusion director and chief diversity officer
  • Serving as point of contact and liaison leader for DEI-related concerns at the department level

Self-nomination is allowed and encouraged! Visit the Equity Action Plan website and scroll down to the Equity Leaders for Inclusion section for application forms and more details.

Show us your Halloween spirit!

All employees are welcome to post photos to this year’s Experience #Starpower Halloween Spirit Contest Padlet. The categories are costumes (family, pets, WebEx teams, etc.), indoor décor, outdoor décor and food/drink.
 
How to participate:

  1. Create your own Padlet account. Padlet is a sort of virtual bulletin board to gather and share ideas. If you have an account already, you can post using that account. Names will not be displayed above photos, but using an account will help the Starpower team see who posts.
  2. View all the categories in the Halloween Spirit Contest Padlet by scrolling to the right of the Padlet page. You may also need to scroll down to see all of the images.
  3. Take photos and submit to a category of your choice.
  4. Check back in to view your colleague’s photos and like your favorites! You can only “like” a photo once, but you can “like” as many as you want! We will announce the winning photos for each category at the end of the contest, based on the most “likes.”

Note: You may post as many photos as you would like to the various categories. The contest is just for fun and all posts are subject to approval. Please keep posts non-political and work-appropriate.

Photos will be accepted until Nov. 5.

National Cybersecurity Awareness Month: Confidential information

Where do you put your confidential information?
 
Criminals continually attempt to access LCC’s confidential information, like Social Security numbers, credit card numbers, student information and more.
 
LCC ITS does not recommend keeping confidential information on local hard drives or in email folders because they are unencrypted and can be compromised or stolen. Instead, we recommend keeping confidential information on network shared drives (e.g., User Drive H:, Workspace N:, employee Y:) because ITS can apply security controls to protect the information’s confidentiality and availability.
 
Your H: drive is a personal network share folder. It can be found by opening Windows Explorer, and selecting H:; it will be identified as \\fleetwood\users. Your H: drive is intended to be a storage location for your work-related personal files that require access via VPN, and/or backup support from the ITS Enterprise Backup Solution. Personal files are defined as documents that only you need access to, and that will be deleted when you leave or retire from LCC.
 
Work files are documents that are needed by your office that will pass to your replacement once you leave or retire from LCC. We recommend files created for inter-office use be stored on your divisional/departmental workspace (N drive), LCC-all-public (O drive) or Sharepoint. Further information can be found in our File Storage Guidelines.
 
Another improper storage location for confidential information is in email. Email is not encrypted and can easily be compromised. To mitigate this risk, LCC uses an email filter system that scans email for confidential information. For instance, if an email contains a Social Security number, it will be stopped and you will receive a notification and instructions on how to properly encrypt and email the information.
 
LCC also uses a software called Spirion to search our computers and email accounts for potential confidential information (specifically, Social Security numbers and credit card numbers) that are not properly protected. If Spirion locates potential confidential information, you will received a notification from the LCC Information Security Office asking you to review the alert and move the information to a network shared drive.
 
Take some time to think through where you are storing information. We can more efficiently and effectively ensure our contribution to student success by being good stewards of confidential information.
 
If you have questions or would like further information, contact the ITS Director of Information Security, Paul Schwartz, at 517-483-5264 or schwarp1@star.lcc.edu.

Winners of the Phish Reporters Prize: Samantha Bite, Patricia Anderson and Faith Edwards

As part of National Cybersecurity Month, last week the LCC Information Security Office proactively ‘”phished” all LCC employees. 215 employees clicked on the fake email link and risked a potential headline-grabbing security breach and computer compromise. Do you remember getting this fake Google Alert email?

Red flags from the faux-Google phishing email sent out by ITS - date/time was unusual, no contact information, no email account named, sender was unusual, link revealed to be suspicious using hover method

Do you realize that you only need to click on the email link to get infected? Malware automatically installs on your system without your approval or interaction. The fraudsters will then have access to your entire computer and can use your personal information to commit identity theft, charge your credit cards, empty your bank accounts, read your email and lock you out of your online accounts by changing your password. They can take control of your computer to scan the network, join a bot net, spread ransomware, or sit and listen for your keyboard activity, like passwords, bank account details and credit card numbers.

It’s OK to open emails, but you should never click on links, open attachments, enable macros, download pictures or enter passwords into unsolicited attachments/sites. In all emails, check to make sure the sender is from lcc.edu (double click on the sender to reveal the address) and any links (using the hover method) go to a lcc.edu or a trusted web address. Unfortunately these both can be spoofed, so you need to be cautious of every email that looks suspicious.

What should you do with a suspicious email?

  1. Contact the sender to verify the legitimacy.
  2. Pass the email to the LCC Help Desk at lcc1@lcc.edu for a quick review for legitimacy.
  3. Scan the attachments or links with virustotal.com.
  4. When in doubt, throw it out!

When you receive a phish, please send it to the Help Desk. We can then warn others who received it. We had 201 employees report the proactive phish to the LCC Help Desk. To reward their great work, we’ve randomly selected Samantha Bite, Patricia Anderson and Faith Edwards as the recipients of the Phish Pail Prizes. Congrats!

If you have any questions or need further information, please contact ITS Director of Information Security, Paul Schwartz, at schwarp1@lcc.edu.

Don’t forget to complete your TMS annual trainings

All employees are reminded our annual training courses are this year bundled into one curriculum, called “2021-2022 TMS Learning Plan.” You must complete all the courses in the curriculum by the due date listed on your TMS transcript.

When you log into your TMS account, you will see this:

Screenshot of transcript within TMS, showing the bundled 2021-2022 learning plan

When you open the curriculum, your individual training courses will appear. You can then select which course you want to take. There’s no “right” order; you may select whichever one you’d like at any time. Just make sure you finish all of your courses before the deadline!

If you need help, or if you don’t see the curriculum on your transcript, please call the LCC Help Desk at 517-483-5221.