Monthly Archives: April 2021

A round of Applause! for Maria Johnson, Leslie Mohnke and Kelly Sakkinen

This week, we’re applauding the Math and Computer Science Program Faculty Chairs.

“Our Program Faculty Chairs (PFCs Maria Johnson, Leslie Mohnke and Kelly Sakkinen) have done an outstanding job bringing our department together and keeping things running efficiently throughout the COVID-19 pandemic,” Jing Wang wrote in the award. “The PFCs created, update and monitor a department course site in D2L for asynchronous communication, so faculty members can share and stay current with all needed material and information regarding departmental issues. Using their ingenuity, our PFCs found various methods to conduct interactive WebEx departmental meetings, ensuring all meetings have been productive, informational and enjoyable. Our PFCs, of course, also have their classes to teach, which means they have spent extra hours and gone far above and beyond the normal expectations of this position throughout the pandemic to make sure the department has run smoothly. We cannot thank them enough for their dedication and service.”

This regular “Applause!” column features the good work you and your colleagues do around the college. It’s powered by Applause! Awards, an LCC-wide program designed to recognize you for providing excellent customer service. Know someone who deserves to be featured here? All awards are given by employees, to employees, and everyone is eligible.

In the news

Press clips for the week include:

Janaya Royal to serve as new administrative assistant for Business Operations

Janaya Royal will serve as the new administrative assistant for Senior Vice President of Business Operations Seleana Samuel. Royal previously served as the administrative assistant for LCC’s Administrative Services Division. She begins in her new role on May 3.
 
Former B-Ops Administrative Assistant Margo Whalen now supports the scaled-up Office of Diversity and Inclusion. She previously split her time, serving as administrative assistant for both Samuel and Chief Diversity Officer Tonya Bailey.
 
Congratulations, Janaya!

Important things to know about May 2021 Professional Activity Days

Professional Activity Days for spring 2021 will be held May 12-13. Here are some important things to know:

  • All employees are welcome.
  • Adjunct faculty will be paid to attend live sessions only if approved by their supervisor. Questions about compensation may be directed to your supervisor.
  • Specific questions regarding PA Days may be directed to the Center for Teaching Excellence cte@star.lcc.edu.
  • All sessions will take place virtually. Links and descriptions will be provided within the PA Days website, which will be made available by email on May 10.
  • Each day there will be live WebEx and pre-recorded sessions, and those will be clearly categorized on the website.

Professional Activities Days schedule
Wednesday, May 12
9-11:15 a.m.: General Assembly and Keynote Presentation
11:15 a.m.-noon: Lunch break
12:05-1 p.m.: Session 1 (Live and pre-recorded)
1-1:15 p.m.: Break
1:15-2:10 p.m.: Session 2 (Live and pre-recorded)
2:10-2:25 p.m.: Break
2:25-3:20 p.m.: Session 3 (Live and pre-recorded)
3:20-3:35 p.m.: Break
3:35-4:30 p.m.: Session 4 (Live and pre-recorded)
 
Thursday, May 13
9-10:30 a.m.: General Assembly (Star Talks and Coming Together: A Year in Reflection)
10:30-11 a.m.: Break
11 a.m.-noon: Concurrent Session (Live and pre-recorded)
Noon-1 p.m.: Lunch Break
1-4 p.m.: Department and program meetings
*5:30 p.m.: LCC Commencement (Live virtual)

Several D2L improvements coming with summer course shells, eLearning tells Academic Senate

Faculty will notice several upgrades to D2L when summer course shells launch on May 13, eLearning’s Chris Richards told the Academic Senate during their April 23 meeting.

  • A new, interactive Activity Feed that can be added to the course home page of a D2L course. The Activity Feed provides a social media-like feed of D2L Assignment deadlines, messages and other information, with an opportunity for response by students.
  • An update to the D2L Assignments creation and evaluation experience that streamlines the process for creating new D2L Assignment folders and the evaluation of student submissions.
  • A new Accommodations tool, part of the D2L Classlist, that allows faculty to modify accommodations for an individual student once and apply that accommodation to every D2L Quiz available in a course.
  • Improved functionality on the HTML Editor.

Also during the meeting, two standing committees provided updates to the full Senate.

  • The Student Advisory Committee is focused on addressing food insecurity for students. Committee members are also meeting with colleagues across the college to better understand what resources are already available to students, and to collect that information into a single source for students. The committee hopes to use its findings to assist in a reexamination of the lcc.edu website design and potential implementation of a chat bot.
  • The Budget Committee is working on tips and tools to assist programs in improving their Program Operating Plans (POP). They are also creating Professional Activity Days presentations about POPs. Additionally, they are beginning to represent the Senate at meetings across the college that relate in some way to the budget.

Sen. Jim Luke announced he is stepping away from leadership of the Open Learning Lab, effective at the end of the spring semester. He requested the Senate’s support in continuing to advocate for the OLL’s place at the college. Senators thanked him for his work, and for championing open learning. Learn more about the history, achievements and goals of the OLL in this document. If you need OLL assistance, please contact the Center for Teaching Excellence.
 
Chief Financial Officer Don Wilske reported the Michigan Governor, Senate and House of Representative’s proposed appropriations to LCC for Fiscal Year 2022. All three are lower than what the college forecast at the February Board of Trustees meeting. The House proposal, in particular, is about $3.6 million lower because it reworks the funding model for community colleges. Those disparate proposals mean the state is unlikely to pass its budget prior to the college’s June 30 statutory deadline for its FY 2022 budget, Wilske said. Also, it is important to note the House proposal is the first concrete proposal to significantly overhaul the methodology used to allocate the appropriation among the 28 Michigan community colleges.
 
Director of Academic Quality Cheryl Garayta presented changes made to the Program Review timeline to align with feedback from the Senate Budget Committee. You can view the changes in this document.
 
Sen. Rick Williams proposed the Senate take a formal position in support of the rights of employees who claim “reasonable objections” to using a student’s preferred pronoun. The motion failed because it did not receive a second.
 
During the meeting, Senators approved a change to their bylaws and the Curriculum Committee’s recommendations. Those approvals are:

  • A change to the bylaws that will stagger the terms of the Executive Committee, thereby avoiding a changeover of the entire leadership at once. The amended bylaws provide for the vice president to be elected in the opposite year from the president and secretary. To reach that transition point, in the upcoming elections, the president and secretary will be elected to two-year terms and the vice president to a one-year term.
  • Proposed new programs of study in “Business, General Associate,” as well as “Business, Enhanced Degree,” with options in several sub-studies.
  • A proposed course revision to WELD 125.

The Curriculum Committee recommendations now go to the provost for approval.

The Senate will next meet 9-11 a.m. Friday, May 7. All employees are welcome to attend or make public comment. A Webex link for the meeting will be sent in the operations email on Monday, May 3. During that meeting, Senators will elect their next president, vice president and secretary.

How to securely dispose of materials

It’s 10 p.m. Do you know where your records are?
 
Securing documents and data doesn’t end when the retention period ends. Secure disposal is the important last step in the material’s lifecycle and can have huge ramifications if not taken seriously.

  • Safeway, an American supermarket chain, was fined $10 million for improper disposal of pharmacy records and waste.
  • A pharmacy in Colorado paid $125,000 to the U.S. Department of Health and Human Services, Office for Civil Rights, when they were found to have improperly disposed of protected health information in a dumpster accessible by the public.
  • American United Mortgage Company was fined $50,000 for improperly disposing of consumer data.
  • Just last year, Morgan Stanley was fined $60 million for improper disposal of personal data.

These are just a few examples of companies that failed to protect the people who trusted them with their information and paid the price, literally. Following best practices for secure disposal protects LCC, our students and our employees.
 
What should be shredded?
Short answer: Documents and data that contain sensitive information. Sensitive information will fall under one or both of the following categories:

  • Private – Information that should not be available to the general population. This includes materials such as employee procedure manuals or department financial records.
  • Confidential – Information that needs to be safeguarded because of laws, regulations, standards, policies (such as FERPA, HIPAA or PCI), or because it’s been determined by the college that its loss or unauthorized release would cause devastating financial loss or loss of reputation. Confidential information includes most information about students’ and employees’ academic, financial and medical records.

 What can be recycled or tossed?
Materials that don’t contain private or confidential information are considered Public records. They contain information that is in the public domain or information intended to be communicated to the general public or community, such as course descriptions, newsletters or promotional information about services at the college.
 
Materials that do not contain private or confidential information can be recycled (or thrown away if they can’t be recycled). A list of recyclable and non-recyclable items can be found in the Records Disposal Guidelines 5Star Knowledge Base article. The list is also included in the “LCC Information Disposal Guide,” which can be found in that same article.
 
When in doubt … shred. If you’re not sure if the information in your materials is private or confidential, but you know it is eligible for disposal, it’s better to be safe than sorry.
 
How to shred
Secure disposal looks different for different format of materials. Most of us are familiar with what it means to shred a paper document, but you may not know there is a program available to securely “shred” digital files or data.
 
Paper materials
While many of us are working from home, “in-house shredding” takes on a new meaning. If you have paper materials that need to be shredded and choose to shred them at home, always use a cross-cut shredder. Straight-cut shredders do not meet the security requirements of LCC’s Information Security Policy.
 
Digital materials
Individual files and folders on shared drives, hard drives and USB devices can be “shredded” using Spirion (formerly Identity Finder). The Spirion software provides a better option than simply clicking delete because it uses multiple levels of deletion so files cannot be recovered.
 
Use the following steps to securely “shred” digital materials when they’re eligible for disposal:

  1. To open Spirion – click Start, then scroll down the alphabetical list of programs until you find Spirion.
  2. If a box appears asking for a password, click Skip to use the guest profile.
  3. Click OK on the Guest Profile pop-up box.
  4. Click the Open Advanced Interface button.
  5. Click the Tools tab (along the top).
  6. Click File Shredder.
  7. Add the files you want to “shred” and then click Shred.

If you have questions about secure disposal or for more information about Records & Information Management at LCC, contact Linnea Knapp, Records Information Specialist, at LCC-RIM@lcc.edu.

Early College and HSDCI not enrolling new students this fall

This communication is to share information regarding plans for The Early College (TEC) and the High School Diploma Completion Initiative (HSDCI) for the 2021-22 academic year.

On April 16, 2021, Ingham Intermediate School District (Ingham ISD) formally notified LCC that no new students will be enrolled in TEC for fall 2021 due to low enrollment across Ingham ISD and the other participating intermediate school districts.

Additionally, LCC has decided that, due to low enrollment, no new HSDCI students will be enrolled for the 2021-22 academic year.

It is noteworthy that, consistent with our TEC and HSDCI agreements with Ingham ISD, currently enrolled students will continue through completion. Additionally, students who have inquired about HSDCI enrollment will be referred to services in the community to attain their high school diplomas.

Looking forward, LCC and Ingham ISD representatives will continue to work collaboratively and creatively to meet the needs of Ingham ISD students, and students in the surrounding counties.

LCC sports flourishing despite COVID-19

LCC Athletics continues to shine despite the challenges of competing during the pandemic.
 
LCC Stars baseball ranked No. 2 in the nation for the week of April 19 in the NJCAA Division II baseball rankings. The Stars’ overall record is 30-1, and they are undefeated in the conference. The Stars recently defeated Saginaw Valley State University, a Division II NCCA school, by a score of 17-7. The Stars are coached by Jordan Keur, who is in his third year as head coach.
 
In track and field, Sophia Spalding recently ran one of the fastest times ever by an LCC athlete in the 10,000 meter run. Her time of 39:33 for 10k places her second in the nation in the NJCAA Division I rankings, and qualifies her for the national championship to be held May 11-13 in Levelland, Texas. The track and field teams at LCC are coached by Jim Robinson.

Spirion installing to LCC-owned employee computers on Friday

ITS plans to roll out Spirion (formerly Identify Finder) client software to LCC-owned employee computers on Friday, April 30. You will need to connect to the VPN to initiate the automatic download and installation. The download and installation does not require any employee input, and will run in background while you are working.

If you do not connect to the VPN on Friday, the download and installation will occur thereafter when you connect to the VPN.

It is recommended you connect to the VPN for two hours to complete the installation. For those who don’t want to let it run in the background, you can initiate the download and installation by opening “Software Center” on Windows 10 computers, selecting the application Spirion 11.7, and selecting “install.”

StarScapes open virtually through April 30

Each semester, LCC hosts the StarScapes Innovation and Creativity Showcase as a chance to celebrate student work. StarScapes is online this semester and the LCC community is invited to participate through Friday, April 30, by browsing presentations and adding comments.
 
Students can post their work at any time. Presentations can be projects produced for LCC classes, as well as work developed through students’ own independent study and research. This is an opportunity to share research, capstone presentations, honors option projects or other work with the LCC community.
 
The StarScapes website has instructions for how to participate, as well as resources for creating poster presentations, finding images and citing sources. Email starscapes@lcc.edu if you have questions.