This week, we’re applauding the Math and
Computer Science Program Faculty Chairs.
“Our Program Faculty Chairs (PFCs Maria Johnson, Leslie Mohnke and Kelly
Sakkinen) have done an outstanding job bringing our department together and
keeping things running efficiently throughout the COVID-19
pandemic,” Jing Wang wrote in the award. “The PFCs created,
update and monitor a department course site in D2L for asynchronous
communication, so faculty members can share and stay current with all needed
material and information regarding departmental issues. Using their ingenuity,
our PFCs found various methods to conduct interactive WebEx departmental
meetings, ensuring all meetings have been productive, informational and
enjoyable. Our PFCs, of course, also have their classes to teach, which means they
have spent extra hours and gone far above and beyond the normal expectations of
this position throughout the pandemic to make sure the department has run
smoothly. We cannot thank them enough for their dedication and service.”
This regular “Applause!” column features the good work you and your
colleagues do around the college. It’s powered by Applause! Awards,
an LCC-wide program designed to recognize you for providing excellent customer
service. Know someone who deserves to be featured here? All awards are given by
employees, to employees, and everyone is eligible.
Press clips for the week include:
Janaya Royal will serve as the new
administrative assistant for Senior Vice President of Business Operations
Seleana Samuel. Royal previously served as the administrative assistant for
LCC’s Administrative Services Division. She begins in her new role on May 3.
Former B-Ops Administrative Assistant Margo Whalen now supports the scaled-up
Office of Diversity and Inclusion. She previously split her time, serving as
administrative assistant for both Samuel and Chief Diversity Officer Tonya
Professional Activity Days for spring 2021
will be held May 12-13. Here are some important things to know:
- All employees are welcome.
- Adjunct faculty will be paid to attend live sessions only if approved by their supervisor. Questions about compensation may be directed to your supervisor.
- Specific questions regarding PA Days may be directed to the Center for Teaching Excellence firstname.lastname@example.org.
- All sessions will take place virtually. Links and descriptions will be provided within the PA Days website, which will be made available by email on May 10.
- Each day there will be live WebEx and pre-recorded sessions, and those will be clearly categorized on the website.
Professional Activities Days schedule
Wednesday, May 12
9-11:15 a.m.: General Assembly and Keynote Presentation
11:15 a.m.-noon: Lunch break
12:05-1 p.m.: Session 1 (Live and pre-recorded)
1-1:15 p.m.: Break
1:15-2:10 p.m.: Session 2 (Live and pre-recorded)
2:10-2:25 p.m.: Break
2:25-3:20 p.m.: Session 3 (Live and pre-recorded)
3:20-3:35 p.m.: Break
3:35-4:30 p.m.: Session 4 (Live and pre-recorded)
Thursday, May 13
9-10:30 a.m.: General Assembly (Star Talks and Coming Together: A Year in
10:30-11 a.m.: Break
11 a.m.-noon: Concurrent Session (Live and pre-recorded)
Noon-1 p.m.: Lunch Break
1-4 p.m.: Department and program meetings
*5:30 p.m.: LCC Commencement (Live virtual)
Faculty will notice several upgrades to D2L
when summer course shells launch on May 13, eLearning’s Chris Richards told the
Academic Senate during their April 23 meeting.
- A new, interactive Activity Feed that can be added to the course home page of a D2L course. The Activity Feed provides a social media-like feed of D2L Assignment deadlines, messages and other information, with an opportunity for response by students.
- An update to the D2L Assignments creation and evaluation experience that streamlines the process for creating new D2L Assignment folders and the evaluation of student submissions.
- A new Accommodations tool, part of the D2L Classlist, that allows faculty to modify accommodations for an individual student once and apply that accommodation to every D2L Quiz available in a course.
- Improved functionality on the HTML Editor.
Also during the meeting, two standing
committees provided updates to the full Senate.
- The Student Advisory Committee is focused on addressing food insecurity for students. Committee members are also meeting with colleagues across the college to better understand what resources are already available to students, and to collect that information into a single source for students. The committee hopes to use its findings to assist in a reexamination of the lcc.edu website design and potential implementation of a chat bot.
- The Budget Committee is working on tips and tools to assist programs in improving their Program Operating Plans (POP). They are also creating Professional Activity Days presentations about POPs. Additionally, they are beginning to represent the Senate at meetings across the college that relate in some way to the budget.
Sen. Jim Luke announced he is stepping away
from leadership of the Open Learning Lab, effective at the end of the spring
semester. He requested the Senate’s support in continuing to advocate for the
OLL’s place at the college. Senators thanked him for his work, and for
championing open learning. Learn more about the history, achievements and goals
of the OLL in this document.
If you need OLL assistance, please contact the Center for Teaching Excellence.
Chief Financial Officer Don Wilske reported the Michigan Governor, Senate and
House of Representative’s proposed appropriations to LCC for Fiscal Year 2022.
All three are lower than what the college forecast at the February Board of
Trustees meeting. The House proposal, in particular, is about $3.6 million
lower because it reworks the funding model for community colleges. Those
disparate proposals mean the state is unlikely to pass its budget prior to the
college’s June 30 statutory deadline for its FY 2022 budget, Wilske said. Also,
it is important to note the House proposal is the first concrete proposal to
significantly overhaul the methodology used to allocate the appropriation among
the 28 Michigan community colleges.
Director of Academic Quality Cheryl Garayta presented changes made to the
Program Review timeline to align with feedback from the Senate Budget
Committee. You can view the changes in
Sen. Rick Williams proposed the Senate take a formal position in support of the
rights of employees who claim “reasonable objections” to using a student’s
preferred pronoun. The motion failed because it did not receive a second.
During the meeting, Senators approved a change to their bylaws and the
Curriculum Committee’s recommendations. Those approvals are:
- A change to the bylaws that will stagger the terms of the Executive Committee, thereby avoiding a changeover of the entire leadership at once. The amended bylaws provide for the vice president to be elected in the opposite year from the president and secretary. To reach that transition point, in the upcoming elections, the president and secretary will be elected to two-year terms and the vice president to a one-year term.
- Proposed new programs of study in “Business, General Associate,” as well as “Business, Enhanced Degree,” with options in several sub-studies.
- A proposed course revision to WELD 125.
The Curriculum Committee recommendations now go
to the provost for approval.
The Senate will next meet 9-11 a.m. Friday, May 7. All employees are welcome to
attend or make public comment. A Webex link for the meeting will be sent in the
operations email on Monday, May 3. During that meeting, Senators will elect
their next president, vice president and secretary.
It’s 10 p.m. Do you know where your records
Securing documents and data doesn’t end when the retention period ends. Secure
disposal is the important last step in the material’s lifecycle and can have
huge ramifications if not taken seriously.
- Safeway, an American supermarket chain, was fined $10 million for improper disposal of pharmacy records and waste.
- A pharmacy in Colorado paid $125,000 to the U.S. Department of Health and Human Services, Office for Civil Rights, when they were found to have improperly disposed of protected health information in a dumpster accessible by the public.
- American United Mortgage Company was fined $50,000 for improperly disposing of consumer data.
- Just last year, Morgan Stanley was fined $60 million for improper disposal of personal data.
These are just a few examples of companies
that failed to protect the people who trusted them with their information and
paid the price, literally. Following best practices for secure disposal
protects LCC, our students and our employees.
What should be
Short answer: Documents and data that contain sensitive information. Sensitive
information will fall under one or both of the following categories:
- Private – Information that should not be available to the general population. This includes materials such as employee procedure manuals or department financial records.
- Confidential – Information that needs to be safeguarded because of laws, regulations, standards, policies (such as FERPA, HIPAA or PCI), or because it’s been determined by the college that its loss or unauthorized release would cause devastating financial loss or loss of reputation. Confidential information includes most information about students’ and employees’ academic, financial and medical records.
can be recycled or tossed?
Materials that don’t contain private or confidential information are considered
records. They contain information that is in the public domain or information intended
to be communicated to the general public or community, such as course
descriptions, newsletters or promotional information about services at the
Materials that do not contain private or confidential information can be
recycled (or thrown away if they can’t be recycled). A list of recyclable and
non-recyclable items can be found in the Records Disposal Guidelines 5Star Knowledge Base
article. The list is also included in the “LCC Information Disposal Guide,”
which can be found in that same article.
When in doubt … shred.
If you’re not sure if the information in your materials is
private or confidential, but you know it is eligible for disposal, it’s better
to be safe than sorry.
How to shred
Secure disposal looks different for different format of materials. Most of us
are familiar with what it means to shred a paper document, but you may not know
there is a program available to securely “shred” digital files or data.
While many of us are working from home, “in-house shredding” takes on a new
meaning. If you have paper materials that need to be shredded and choose to
shred them at home, always use a cross-cut shredder. Straight-cut shredders do
not meet the security requirements of LCC’s Information Security Policy.
Individual files and folders on shared drives, hard drives and USB devices can
be “shredded” using Spirion (formerly Identity Finder). The Spirion software
provides a better option than simply clicking delete because it uses multiple
levels of deletion so files cannot be recovered.
Use the following steps to securely “shred” digital materials when they’re
eligible for disposal:
- To open Spirion – click Start, then scroll down the alphabetical list of programs until you find Spirion.
- If a box appears asking for a password, click Skip to use the guest profile.
- Click OK on the Guest Profile pop-up box.
- Click the Open Advanced Interface button.
- Click the Tools tab (along the top).
- Click File Shredder.
- Add the files you want to “shred” and then click Shred.
If you have questions about secure disposal or
for more information about Records & Information Management at LCC, contact
Linnea Knapp, Records Information Specialist, at LCC-RIM@lcc.edu.
This communication is to
share information regarding plans for The Early College (TEC) and the High
School Diploma Completion Initiative (HSDCI) for the 2021-22 academic year.
On April 16, 2021, Ingham Intermediate School District (Ingham ISD) formally
notified LCC that no new students will be enrolled in TEC for fall 2021 due to
low enrollment across Ingham ISD and the other participating intermediate
Additionally, LCC has decided that, due to low enrollment, no new HSDCI
students will be enrolled for the 2021-22 academic year.
It is noteworthy that, consistent with our TEC and HSDCI agreements with Ingham
ISD, currently enrolled students will continue through completion.
Additionally, students who have inquired about HSDCI enrollment will be
referred to services in the community to attain their high school diplomas.
Looking forward, LCC and Ingham ISD representatives will continue to work
collaboratively and creatively to meet the needs of Ingham ISD students, and
students in the surrounding counties.
LCC Athletics continues to shine despite the
challenges of competing during the pandemic.
LCC Stars baseball ranked No. 2 in the nation for the week of April 19 in
the NJCAA Division II baseball rankings. The Stars’ overall record is 30-1,
and they are undefeated in the conference. The Stars recently defeated Saginaw
Valley State University, a Division II NCCA school, by a score of 17-7. The
Stars are coached by Jordan Keur, who is in his third year as head coach.
In track and field, Sophia Spalding recently ran one of the fastest times ever by an LCC
athlete in the 10,000 meter run. Her time of 39:33 for 10k places her second in
the nation in the NJCAA Division I rankings, and qualifies her for the national
championship to be held May 11-13 in Levelland, Texas. The track and field
teams at LCC are coached by Jim Robinson.
ITS plans to roll out
Spirion (formerly Identify Finder) client software to LCC-owned employee
computers on Friday, April 30. You will need to connect to the VPN to initiate
the automatic download and installation. The download and installation does not
require any employee input, and will run in background while you are working.
If you do not connect to the VPN on Friday, the download and installation will
occur thereafter when you connect to the VPN.
It is recommended you connect to the VPN for two hours to complete the
installation. For those who don’t want to let it run in the background, you can
initiate the download and installation by opening “Software Center” on Windows
10 computers, selecting the application Spirion 11.7, and selecting “install.”
Each semester, LCC hosts the StarScapes
Innovation and Creativity Showcase as a chance to celebrate student work.
StarScapes is online this semester and the LCC community is invited to participate through Friday,
April 30, by browsing presentations and adding comments.
Students can post their work at any time. Presentations can be
projects produced for LCC classes, as well as work developed through students’
own independent study and research. This is an opportunity to share research,
capstone presentations, honors option projects or other work with the LCC
The StarScapes website has instructions for how to
participate, as well as resources for creating poster presentations, finding
images and citing sources. Email email@example.com if you have questions.