Instructors have two options to choose from when setting up a WebEx session for their D2L courses: WebEx Meetings and WebEx Trainings. Most WebEx sessions up to this point have utilized WebEx Meetings. Now, instructors can also utilize WebEx Trainings.
WebEx Trainings offer all of the features found in WebEx Meetings, but also include enhanced engagement and management features, such as Breakout Sessions to facilitate small group discussions. Learn how to use them with these step-by-step instructions from eLearning.
President Brent Knight spent nearly an hour
updating senators about the college’s COVID-19 response and taking their
questions during the Academic Senate’s April 10 meeting.
Knight told senators the college will only be offering online courses during
the summer, although instruction will be offered in both synchronous and
asynchronous formats. The synchronous format, with a set date and time for
meetings, will hopefully provide students who want it a better sense of being
in a face-to-face course with live instruction. The college has not yet made a
decision about what course format(s) will be offered in the fall. Knight noted
that the pandemic situation continues to change daily, and the college is
following the best public health advice available as well as talking with
program areas in making decisions about fall.
In addition, Knight stated he expects state funding to the college will be
considerably less in the coming months. Although optimistic about summer
enrollment, he said he was more pessimistic about the number of students in the
fall. Further, he expects that circumstances will be especially difficult at
LCC in the coming months.
In addition to talking with President Knight, senators asked Provost Sally
Welch questions about grading options for the spring semester. She said that
while the grading deadlines cannot be extended, there are other options
that can be used to help students. She also answered questions about the new
pass/fail grading option available to students for the spring semester.
Extensive FAQs about that option are available on the college’s coronavirus and academic advising webpages.
Further, Director of information Security Paul Schwartz spoke to senators about
the recent phenomenon of “Zoom-bombing,” and security difficulties with
Zoom in general. He said Zoom does not use true end-to-end encryption, allowing
it to decrypt sessions for marketing, law enforcement or other purposes. Zoom also
misconfigured its cloud storage, allowing the public to view private sessions.
college has a contract with Cisco’s WebEx, which provides better security.
Finally, senators approved course proposals and revisions already reviewed by
the Curriculum Committee, including:
Discontinuation of the standalone Professional Fitness Leader degree and the Neurodiagnostic Technology Certificate of Achievement. PFL is now offered as a track within kinesiology
Course revisions to CITN 225: Routing & Switching Essentials and CITN 240: Scaling Networks
These changes now go to the provost for
The Academic Senate will next meet 9-11 a.m. Friday, April 24.
Students are now able
to take Accuplacer placement tests virtually with an LCC Testing Services
proctor! Testing Services will begin administering placement tests using WebEx
for any students who have not been able to waive tests or who want to try to
raise existing placement levels. Learn more online
about options to waive placement tests and how to schedule placement
tests virtually via Webex.
Students will be able to
withdraw from classes until May 9, two days before the end of the spring
semester. This applies to students in full-term, 12B, 14-week, 15-week and
second-half 8-week courses.
Students can complete the withdrawal process in Banner Self-Service.
Please note, we are not
encouraging students to withdraw from their classes. We believe most students
will be best served by finishing the semester as usual and then taking the
numeric grade or using the pass/fail grading option, or by requesting an
incomplete. However, we want to offer students as much flexibility as possible
during this upheaval. Please contact the Registrar’s Office at firstname.lastname@example.org
with any questions.
LCC’s Lincoln Financial Advisors retirement consultant is available by
phone to talk about your retirement options through a 403(b) TDA plan or 457
retirement plan. Her name is Kirsten, and her phone number is 517-282-8099.
Two questions record managers hear quite often
are “How long do I need to keep my documents?” and “How should I store my
documents?” To continue the celebration of National RIM Month, today’s RIM
article will provide some basic information and best practices to help you
answer those questions.
How long do I need to
keep my documents?
The quick (but not very helpful) answer is “it depends.”
Records retention is the length of time required for keeping documents,
records, data and other information resources to ensure they support business
functions for as long as needed. Each record or document has a different
retention need, and some records need to be retained past their active support
of business functions to support good recordkeeping practices or to meet legal
or regulatory retention requirements. Some records also have long-term or
enduring historical value and are expected to be retained indefinitely.
This can be confusing, but the answers to your retention questions can be found
in LCC’s Retention Schedules, which are housed on the O:\ drive
Retention Schedules). These Retention Schedules are state-approved documents
that identify how long records must be kept, when they may be destroyed, and
which records should be sent to the LCC Archives for permanent preservation.
How should I store my
We have a responsibility to properly manage the records in our departments. For
electronic records, this includes maintaining a structured folder system and
file naming standards. For physical records, this includes storing them in
proper containers, in the proper environment and with proper security measures.
Even though we’re not on campus right now, it’s good to be aware of the guidelines
and best practices in place at LCC for records storage so we’ll be ready when
we’re back in our offices. The LCC Paper Records Storage Guidelines document
(available on the O:\ drive at
O:\Interdivisional\LCC-Records_Management_and_College_Archives) provides “do’s”
and “don’ts” for storing physical records, including:
Records should be stored in containers designed for records storage purposes, such as filing cabinets or records boxes.
Records should be arranged in a manner that allows for easy retrieval and disposal.
Know who has access to the records storage space and restrict access as necessary.
Avoid the storage or consumption of food near records storage areas.
Prolonged exposure to extreme heat or cold or excessive temperature variations should be avoided.
This “stay-at-home” time might provide a good opportunity for some of us to
clean up our space on the H:\ drive or the shared drives and adjust how we
store our electronic records. Some good tips to start with include:
As much as possible, organize your folder structure areas according to your core (or main) activities (e.g. Project names; Report names).
Incorporate into your folder structure a way to facilitate the regular purging of files. This may mean including specific years (e.g. FY18) and/or events (e.g. FY19Complete; 2018Superseded).
Document your file structure in a simple file plan that includes the hierarchical structure of your folders and a short but clear description of what’s held in each folder.
If you’re interested in taking on the project
of organizing your electronic records, contact Records Information Specialist
Linnea Knapp at LCC-RIM@lcc.edu for more
detailed guidance. You can also contact Linnea if you can’t find what you’re
looking for in the Retention Schedules or the LCC Paper Records Storage
Guidelines, or with general questions about Records & Information
Management at LCC.
LCC offers an array of benefits to employees, but understanding those benefits can be confusing. Each week, Human Resources hopes to explain the many facets of our LCC benefits. This week: LCC’s Employee Assistance Program (EAP), administered by FEI, offers great resources during this time of stress and uncertainty.
is offering a free webinar at noon April 15 about “Mindful Stress
Management: In the Workplace and Beyond.” In this webinar, you will learn
how to recognize internal and external stressors and develop new strategies for
responding to them effectively and mindfully.
“PC Techs managed to move an astounding amount of equipment all over
campus as we cleared out all of our computers for the TLC renovation,” Joe
Welbes wrote in the award. “Your clear, constant communication and
hard work was appreciated so much!”
Applause also goes to Barb Line, Martha Anderson and Amber Samuel.
“A few weeks ago, Barb, Martha and Amber sprang into action to help a
student with disabilities to successfully complete an Anatomy and Physiology
test,” Andy George wrote in the award. “The student in question
is a wheelchair user, and relies on the elevator at Parker Middle School (to
which the Livingston Center is attached) to get to and from her class on
the second floor. This particular day, test day, the elevator was suddenly
and unexpectedly out of order. The student was required as part of her test to
identify bones and bone markings on models that were set up in class. The team
out at the Livingston Center immediately started working toward a solution.
Martha secured another room in which the student and I could work. Barb went
and took pictures of the various stations students were being tested on, and we
used a projector to blow these up. Amber (the instructor of the course) brought
down models from the classroom when our student needed more information than
the picture could provide. Through their efforts, this student was able to have
a successful testing experience. I also appreciate Barb coordinating with
Howell Public Schools staff (who maintain the facility) to ensure that the
elevator was quickly repaired.”
This regular “Applause!” column features the good work you and your colleagues
do around the college. It’s powered by Applause! Awards,
an LCC-wide program designed to recognize you for providing excellent customer
service. Know someone who deserves to be featured here? All awards are given by
employees, to employees, and everyone is eligible.