Monthly Archives: April 2020

Summer Youth Programs canceled

The college will not hold any Youth Programs this summer because it is not yet clear when it will be safe to resume face-to-face classes. A total of 50 sections were scheduled at LCC East and the Livingston County Center for students in second through twelfth grade.

Questions to ask before disposing of materials

The proper disposal of paper and digital materials is important. Before disposing of materials, check to see if your disposal procedures are in compliance by asking two questions.
 
Question 1: Can the materials be disposed of yet?
In order to ensure the security, integrity and confidentiality of the information in the custody of LCC, disposal of materials should be completed in the normal course of business and in compliance with LCC’s approved Retention Schedules, which can be found on the O:\ drive – O:\Interdivisional\LCC-Records_Management_and_College_Archives\Records Retention Schedules.
 
Non-records
Non-records are not included on LCC’s Retention Schedules. They can and should be disposed of as soon as they are no longer needed. Non-records are broadly defined as drafts, duplicates, convenience copies, reference materials and other materials that don’t document the college’s activities. For more examples of non-records, see the “Official Records vs. Non-Records at LCC” document in the Records Retention 5Star Knowledge Base article.
 
Records
A record is recorded information “prepared, owned, used, in the possession of, or retained by a public body in the performance of an official function.” It is essentially those materials that document the college’s activities. For any college materials that meet this definition, the applicable Retention Schedule will need to be consulted to verify their retention period.

  • If the record’s retention period is not yet over, it needs to be retained until the retention period ends. If records storage or records organization is an issue for your department, please contact Records Information Specialist Linnea Knapp for guidance in finding the best solution for your storage or organization needs.
  • If the record’s retention period has ended, you need to answer question 2.

Question 2: Do the records contain private or confidential information?
Determining the sensitivity of the information in your materials is an important aspect of records management and disposal. The materials need to be reviewed for the sensitivity of their content, as per the Information Security Policy, to ensure appropriate protection of the information during the disposal process. Sensitive information will fall under one or more of the following categories:

  • Private – Information that should not be available to the general population. This includes materials such as employee procedure manuals or department financial records.
  • Confidential – Information that needs to be safeguarded because of laws, regulations, standards or policies such as FERPA, HIPAA or PCI or because it has been determined by the college that its loss or unauthorized release would cause devastating financial loss or loss of reputation. Confidential information includes most information about students’ and employees’ academic, financial and medical records.

Records that don’t contain private or confidential information are considered public records. They contain information that is in the public domain or information intended to be communicated to the general public or community, such as course descriptions or promotional information about services at the college.

Once you know what level of security your materials have, you’ll know whether they need to be shredded or can be simply recycled or thrown away.

If you have questions or for more information about Records & Information Management at LCC, contact Linnea Knapp at LCC-RIM@lcc.edu. Check back next week for directions on how to properly dispose of eligible materials.

What about benefits? Summer 2020 Tuition Waiver Request Forms are coming

The summer 2020 Tuition Waiver Request Forms will be available next week. The Tuition Waiver Request Form is a major step in the Tuition Waiver Process and is due before the start date of any courses for which you or your dependents are requesting the use of your tuition waiver credits. If the request is for a non-credit course or Youth Program, please submit the form at least two weeks prior to the start of the course or program to allow proper time for processing.

The most current forms for summer and lots of other helpful information about the Tuition Waiver Process will be able to be accessed through the “Tuition Waiver” link on your myLCC Work tab soon.

Important reminder: Solely selecting the “Employee Sponsored Payment Plan” does NOT guarantee approval and processing of your tuition waiver credits. You MUST complete the applicable Tuition Waiver Request Form by the deadline to use your tuition waiver credits.

Please contact Mara Fisher at perrym16@lcc.edu with any Tuition Waiver questions.

A round of Applause! for Chris Richards and Tammy DePottey

This week, we’re applauding eLearning’s Chris Richards.

“Chris was extremely helpful while walking me through technical issues – and knowledge issues – I was experiencing with the online environment!” Leslie Hall wrote in the award.

Applause also goes to Radiologic Technology’s Tammy DePottey.

“Applause to Tammy for adapting so well to a virtual environment and finding ways to deliver content online,” Katrina Steinsultz wrote in the award. “Great job!”

This regular “Applause!” column features the good work you and your colleagues do around the college. It’s powered by Applause! Awards, an LCC-wide program designed to recognize you for providing excellent customer service. Know someone who deserves to be featured here? All awards are given by employees, to employees, and everyone is eligible.

In the news

Press clips from the week include:

Economics faculty member goes viral for toilet paper blog post

Economics faculty member Jim Luke has been quoted in more than 150 news outlets nationwide since the beginning of April. The topic? The economics of toilet paper.

On March 15, Luke wrote a blog post called “Toilet Paper in a Pandemic.” In it, he talked about how the supply chain behind toilet paper could explain shortages at stores across the country.

About two weeks later, Luke was interviewed by a journalist who had seen the post. That journalist ended up as a guest on MSNBC, and suddenly, Luke became the national expert on toilet paper economics. Since then, he has been quoted on multiple NPR stations, the Associated Press, ABC News, NBC News, The New Yorker, USA Today, Fox Business and Voice of America.

Luke jokes that it’s a bit odd to have his 15 minutes of fame be focused on toilet paper, but he says it’s been a “fun distraction” from the worries of life during COVID-19.

“Now I can rest easy knowing that millions of people have heard my name and associate it most closely with … toilet paper,” he said.

Registration available for summer 2020 CTE courses

Registration is available for the CTE’s summer “Transforming Learning through Teaching” and “Teaching Online Certification” courses. All summer courses offered in the CTE will be completed online.

Transforming Learning through Teaching (TLTT)
May 26 – July 2
Facilitated by Megan Lin
Online

Teaching Online Certification (TOC)
April 24 – June 26
Facilitated by Amy Larson
Online Only

May 22 – July 24
Facilitated by Melissa Lucken
Online Only
 
All are welcome to visit the CTE’s Keep Teaching website for information related to online teaching ideas, resources, self-care and more.

Happenings in the CTE

New site developed for LCC community stories
This “Live Together” website was created by a group of faculty members with the Open Learning Lab. It’s a place for all of us to share our experiences during this time through stories, pictures and recordings. It is open to everyone who works at LCC and our students. 

Faculty recognition
In an effort to highlight the work of your colleagues, the CTE is requesting “nominations” of a faculty member you feel deserves recognition. To do so, complete this form by Friday, April 17. 
 
OER news
The Center for Teaching Excellence and the OER Program are pleased to announce the publication of “Expressions and Inquiry.” This first-year composition text contains three major sections.
 
Section One primarily focuses on the nuts and bolts of writing so students can learn how to get engaged in the process of writing and consider their point or claim. This section shares ideas about expressing ideas and is primarily derived from the Wiki Book on Rhetoric and Composition.
 
Section Two continues to discuss academic writing, including research and other inquiry methods as well as analysis. It blends more of the previously cited Wiki book and Shane Abram’s “EmpoWord: A Student-Centered Anthology and Handbook for College Writers.” “Expressions and Inquiry” also includes some examples from students at LCC and more discussion about thinking deeply about writing and techniques.
 
Finally, Section Three, focused on narrative and description, is primarily based on Abram’s “EmpoWord.” It circles back to the techniques of description and narration to engage readers and develop voice. You can view the book on the Open LCC PressBook platform.
 
“Expressions and Inquiry” represents the second book in the growing digital library of LCC faculty-authored text. View a catalogue of StarPress textbook offerings.