Monthly Archives: March 2020

A round of Applause! for all employees

This week, we’re applauding all employees for your hard work in moving the college to a fully remote environment to help slow the spread of COVID-19.

This has been a huge and stressful job for everyone. Whether it’s learning how to teach online for the first time, converting all your academic materials to the web, tracking down answers about how financial aid or international students will be impacted, keeping payroll running, or taking calls from worried students, every employee has been working hard. Thank you for your patience, flexibility and dedication to our students.

This regular “Applause!” column features the good work you and your colleagues do around the college. It’s powered by Applause! Awards, an LCC-wide program designed to recognize you for providing excellent customer service. Know someone who deserves to be featured here? All awards are given by employees, to employees, and everyone is eligible.

In the news

Press clips for the week include:

Academic Senate ballots due Friday, March 20

Academic Senate elections are continuing! All faculty in Senate-represented areas should have received a member at-large ballot in their LCC email. Areas with an open position – Advising; Communication, Media and the Arts; Health and Human Services; Library Instruction; The Early College; and Technical Careers – should have received two ballots.

Please take five minutes to fill out your ballots to help elect your representative. All ballots are due Friday, March 20. The Academic Senate appreciates your time and help!

How to access mail, shipping/receiving, printing and closed buildings during remote work

Mail, Shipping/Receiving and Printing will continue to provide onsite services 10 a.m.-2 p.m. Monday-Friday beginning today, March 19. Please continue to submit 5Star Service Requests for your printing and mailing needs.
 
Mail can be accessed daily during these times from the Gannon Building, Room 1314, Loading Dock 1, off Grand Avenue. Employees picking up mail or packages are encouraged to park in Lot 29. Please ring the doorbell on the loading dock to gain building access or call 517-483-1748. If you have any other Auxiliary Services needs, please contact Cynthia Rooker at rookerc@lcc.edu or 517-483-9701.
 
Please contact your Executive Leadership Team member if you need to enter a building. They can authorize temporary facilities access.

Continue to check lcc.edu/coronavirus for latest updates

The college is updating its lcc.edu/coronavirus webpage multiple times every day as we adapt to an online-only environment. Please continue to check this website and your email regularly for the latest information, and encourage your students to do the same.
 
In addition, please continue to submit your questions to the employee.concerns@star.lcc.edu email address. A similar email address, student.concerns@star.lcc.edu, has been set up to address student questions.
 
Additionally, continue to check for up-to-date information from the Centers for Disease Control and Prevention and the Michigan Department of Health and Human Services.

Timesheet instructions for continuation of pay during absence due to coronavirus pandemic

In response to the growing spread of the coronavirus (COVID-19), LCC has created two new earn codes that will offer payment to employees without depleting current leave banks. The earn codes are labeled as Emergency Operations Pay or Emergency Operations Teaching Pay and will be located toward the bottom of your timesheets. The new earn codes are to only be used for time not worked during this COVID-19 pandemic for the following reasons:

1. Absence due to the employee’s illness

2. Absence due to employee caregiving for family member

3. Absence due to employee not being able to work on campus or remotely

Supervisors are required to add a comment to all timesheets using Emergency Operations Pay (EOP) or Emergency Operations Teaching Pay (EOT) confirming that the reported hours are accurate and appropriate.

Please note that if you have submitted your timesheet, you may need to return/recall your timesheet to enter the Emergency Operations time. Supervisors will also have the ability to make any adjustments for the Emergency Operations entry.

Full-Time and Part-Time Salaried Administrators: Employees who are directly affected by COVID-19 and are not able to work will record time as Emergency Operations Pay (EOP) and will be paid their regular hours for time away from work. Add a comment to the timesheet if Emergency Operations Pay is used. If hours are worked, continue to record as Regular on timesheet.

Full-Time Support: Employees who are directly affected by COVID-19 and are not able to work will record time as Emergency Operations Pay (EOP) and will be paid their regularly scheduled hours for time away from work. Add a comment to the timesheet if Emergency Operations Pay is used. If hours are worked, continue to record as Regular on timesheet.

Part-Time Hourly Administrators: Employees who are directly affected by COVID-19 and are not able to work will record time as Emergency Operations Pay (EOP) and will be paid their regularly scheduled hours for time away from work. Add a comment to the timesheet if Emergency Operations Pay is used. If hours are worked, continue to record as Regular on timesheet.

Part-Time Support: Employees who are directly affected by COVID-19 and are not able to work will record time as Emergency Operations Pay (EOP) and will be paid their regularly scheduled hours for time away from work. Add a comment to the timesheet if Emergency Operations Pay is used. If hours are worked, continue to record as Regular on timesheet.

Full-Time Police: Employees who are directly affected by COVID-19 and are not able to work will record time as Emergency Operations Pay (EOP) and will be paid their regularly scheduled hours for time away from work. Add a comment to the timesheet if Emergency Operations Pay is used. If hours are worked, continue to record as Regular on timesheet.

Full-Time Physical Plant/FMA: Employees who are directly affected by COVID-19 and are not able to work will record time as Emergency Operations Pay (EOP) and will be paid their regularly scheduled hours for time away from work. Add a comment to the timesheet if Emergency Operations Pay is used. If hours are worked, continue to record as Regular on timesheet.

Full Time Faculty: Faculty who are directly affected by the coronavirus (COVID-19) and are not able to work during their scheduled time will report time not worked to their division timekeepers. Time Keepers will record these hours as Emergency Operations Pay (EOP). Faculty will suffer no loss of pay. Add a comment to the timesheet if Emergency Operations Pay is used.

Part-time Teaching Faculty: Faculty who are directly affected by the coronavirus (COVID-19) and are not able to work during their scheduled time will report time not worked to their division timekeepers. Time Keepers will record these hours as Emergency Operations Teaching Pay (EOT). Faculty will suffer no loss of pay. Add a comment to the timesheet if Emergency Operations Teaching Pay is used.

Part-time Faculty Lab Assistant and Lab Instructor: Employees who are directly affected by COVID-19 and are not able to work will record time as Emergency Operations Pay (EOP) and will be paid their regularly scheduled hours for time away from work. Add a comment to the timesheet if Emergency Operations Pay is used. If hours are worked, continue to record as Lab on timesheet.

Student Staff: Employees who are directly affected by COVID-19 and are not able to work will record time as Emergency Operations Pay (EOP) and will be paid their regularly scheduled hours for time away from work. Add a comment to the timesheet if Emergency Operations Pay is used. If hours are worked, continue to record as Regular on timesheet.

Questions can be directed to the Payroll Department at 517-483-1799 or FS-Payroll@lcc.edu.

Continue to check lcc.edu/coronavirus for latest updates

As coronavirus (COVID-19) continues to spread, guidance from the state and federal governments is continuing to evolve. LCC is following this guidance closely, and continuing to adapt to keep our students, employees and community as safe as possible. We are updating the lcc.edu/coronavirus webpage multiple times every day. Please continue to check this website and your email regularly for the latest information.

Additionally, continue to check for up-to-date information from the Centers for Disease Control and Prevention and the Michigan Department of Health and Human Services.