Monthly Archives: December 2019

Professional Activity Days will run Jan. 8-9 for faculty and interested staff

The spring semester Professional Activity Days will be held Jan. 8-9, 2020. The schedules follow.
 
Wednesday, Jan. 8, at West Campus

  • 8:30-9 a.m.: Check-in and continental breakfast
  • 9-10:30 a.m.: Announcements and keynote
  • 11 a.m.-12:30 p.m.: Session I
  • 12:30-1:30 p.m.: Lunch
  • 1:45-3:15 p.m.: Session II
  • 3:30-5 p.m.: Session III

Thursday, Jan. 9, in the Health and Human Services Building, garden level

  • 12:30-1 p.m.: Check-in
  • 1-1:30 p.m.: General assembly
  • 1:45-2:45 p.m.: Session I
  • 3-4 p.m.: Session II
  • 4 p.m.: Check-out

Many departments are holding meetings the morning of Thursday, Jan. 9. Check with your department for more information.
 
Important things to know

  • All full-time faculty are required to attend.
  • Adjunct faculty will be paid to attend the general and concurrent sessions on Jan. 9, 2020. 
  • All non-faculty are welcome to attend as their schedule and supervisor permit.
  • The continental breakfast and lunch on Wednesday, Jan. 8, will be provided by the Provost’s Office.
  • A Professional Activities Days website link will be provided later via email.

The other days of the spring semester kickoff week – Monday, Tuesday and Friday – will be dedicated to preparatory work.

If you have any questions, please contact the Center for Teaching Excellence at 517-483-1680.

New employee orientation dates for December and January

Human Resources has adjusted the new hire paperwork deadlines and new employee orientation dates for December and January.

The first orientation in January will be Monday, Jan. 6, 2020. New employees who complete their new hire paperwork by noon tomorrow, Dec. 20, 2019, will be eligible to attend the Jan. 6, 2020, orientation.

There will be no orientation Monday, Jan. 20, 2020, in observance of Martin Luther King Jr. Day. Instead, orientation will be held Tuesday, Jan. 21, 2020, at its regular time.

Thank you from Adult Resource Center for your generous donations

The Adult Resource Center sends a huge thank you to everyone in the campus community who participated in the Holiday Family Sponsorship. Because of your generous donations, we were able to support eight LCC students and their families this holiday season! The students picked up their gifts this week.
 
Many of these students are not able to work due to the demands of their program or do not have families they can rely on for assistance. It can be difficult to put into words how meaningful these gestures of support are to our students. Some items provided were wish list items while others were essential items such hats, gloves or assistance purchasing a holiday meal.
 
Thank you, and happy holidays!

In the news

Press clips from the week include:

What about benefits? Important information about using your benefits after open enrollment changes

Please read through the following information if you made open enrollment changes to your LCC benefits. All changes are effective Jan. 1, 2020.

WMHIP medical changes
If you changed your WMHIP medical plan, you will not receive a new card. The card you currently have will still be active and current for your new plan selection. If you want an electronic copy of your card or to order more cards, you can do so through your BCBSM portal.

If you enrolled in the WMHIP medical insurance but were not enrolled during 2019, you will receive your new card at your home address in the coming couple weeks. If you have an appointment or need to fill a prescription in January before you receive your card in the mail, you will need to contact the Blue Cross Blue Shield customer service line at 877-752-1233 to obtain your ID number. The below WMHIP group information, along with your ID number, will need to be presented to your provider or the pharmacy:
               Group Number: 71565
               Rx Group Number: BCBSMAN
               Rx Bin Number: 610014

ADN dental changes
If you enrolled in or added a spouse to the ADN dental insurance, your new cards were mailed to the LCC Human Resources Department. You received an email Dec. 12 explaining they are available for pick up. Please reference the email as to obtaining your cards.

If you do not pick-up your dental cards before your appointment, you will need to contact the ADN customer service line at 248-901-3705 to obtain your ID number. The ADN group number 9760 and your ID number will need to be presented to your provider.

If you made other changes to your ADN dental insurance and would like new cards, please contact Mara Fisher at perrym16@star.lcc.edu.

EyeMed vision changes
If you enrolled in the EyeMed vision insurance, you will receive your new card at your home address in the coming couple weeks.

If you made other changes to your EyeMed vision insurance and would like a copy of your card, please contact Mara Fisher at perrym16@star.lcc.edu. Cards are not required when visiting an in-network EyeMed provider. The provider accesses all covered members and their information through an electronic system.

The benefits team wishes you happy holidays!

Upcoming in the CTE

New faculty orientation
The Center for Teaching Excellence’s new faculty orientation will be held Jan. 8 and 11, 2020. All new faculty are encouraged to attend! The goals of the sessions are to create a welcoming transition for new instructors and connect them to LCC resources and services. In addition to meeting new faculty, orientation will address:

  • LCC systems that impact faculty, such as myLCC, Office 365 and Banner Web Self-Service.
  • The various resources and services available through the Center for Teaching Excellence (CTE), Media Services, Police and Public Safety, etc.
  • College policies, such as the Enrollment Verification Policy, “W” (Withdraw) grades, etc.
  • Information on professional development opportunities, such as the CTE’s 12-week course, Transforming Learning through Teaching, and the LCC/CTE Teaching Online Certification course.

Participants will finish with many of their questions answered, receive “The CTE’s Faculty Guide to Resources and Services,” a “Checklist for New Faculty,” a “Quick Reference Sheet” to help address future questions and more! 
 
Spring orientations will be offered:

  • 5:30-8:30 p.m. Tuesday, Jan. 8, in TLC 326
  • 9 a.m.-noon Friday, Jan. 11, in TLC 326
  • Online via D2L

To sign-up, visit lcc.edu/cte/workshops/orientation.aspx.

Spring trainings
Registration is also available for the CTE spring 2020 Transforming Learning through Teaching and Teaching Online Certification.

Transforming Learning through Teaching
Facilitated by Martha Madigan
Jan. 22-April 15
1-3 p.m. Wednesdays
Learn more and register online

Teaching Online Certification
Facilitated by Amy Larson
Jan. 24-March 27
Online
Learn more and register online

Applegrams
There’s still time to let your colleagues know how much they are appreciated by sending them an Applegram! An Applegram is a note of appreciation, a way to say “thanks.” It’s a kind of telegram an individual can send to a fellow staff or faculty member they would like to recognize. It might also be sent to compliment teaching methods, enthusiasm, preparation, classroom interaction or special help. To send an Applegram, visit the CTE’s website.

Nominate your colleagues for 2019-2020 Experience #Starpower Awards Showcase

Nominations are open for the 2019-2020 Experience #Starpower Awards Showcase! These exciting awards are designed to honor the hard work, innovation and dedication of you and your peers.
 
One person will be honored in each of these categories:

  • President’s Award (Outstanding Achievement Award)
  • Provost’s Award (Teaching Faculty of the Year)
  • Provost’s Award (Academic Professional of the Year) 
  • Galaxy Award (Administrator of the Year)
  • Aurora Award (Diversity Excellence Award)
  • Superstar Award (Public Safety or Facilities Employee of the Year)
  • Eclipse Award (Safety Award)
  • Shining Star Award (Support Person of the Year)
  • Rock Star Award (Student Employee of the Year)
  • Rising Star Award (New Employee of the Year)
  • Giving Star Award (Philanthropic Award)

If you know someone who should be nominated, you can submit your thoughtful nominations on the Experience #Starpower Awards Showcase webpage. Nominations are due by Feb. 14, 2020. Look for event details in a spring edition of The Star.  

The awards are organized by the Experience #Starpower team, dedicated to creating an enjoyable and rewarding work atmosphere for all LCC employees.

Get more information and nominate a candidate online.

Don’t forget, you can recognize the smaller successes of your co-workers every day with Applause! Awards. Applause! Awards are featured in The Star and are shared with the person you are recognizing.

Supervisors of student employees: Employment eligibility

To provide sufficient time for planning, please note the important enrollment start/end dates for student employment eligibility. Supervisors are responsible for communicating these dates and ensuring their student staff are aware of and adhere to them accordingly.
 
Fall 2019 semester – Student employees who WILL NOT meet the enrolled and actively attending requirement(s) for spring semester

  • The student’s last day of working must be on or before Dec. 28, 2019.

Fall 2019 semester – Student employees who WILL meet the enrolled and actively attending requirement(s) for spring semester

  • The student is eligible to work during the break period between their fall course end date and spring course start date of Jan. 13, 2020. 

Spring 2020 semester – Earliest start date for new student employee hires

  • A student who meets the spring semester enrollment requirement but not the fall semester enrollment requirement may begin working on or after Jan. 13, 2020. The first available New Employee Orientation (NEO) date for newly hired student staff is scheduled for Monday, Jan. 13, 2020, assuming the student employment coordinator has confirmed the student’s eligibility in advance and approved their attendance for this particular session.

Spring 2020 semester – Payroll deductions

  • Students will remain eligible for the FICA exemption during the time after fall semester ends, from Dec. 17-28, 2019, as long as the spring enrollment requirements are met.
  • Students with a first date worked prior to July 2, 2018, registered for at least 6.0 credits in summer semester and 12.0 credits in the fall semester, will not be required to pay into MPSERS during the timeframe the student is enrolled and actively attending class.
  • Students with a first date worked on or after July 2, 2018, are not eligible to participate in MPSERS.
  • Credit requirements for fall and spring semester must be met in order to maintain exemption from FICA and MPSERS. Failure to do so will result in automatic enrollment and payroll withholdings.

Questions and/or requests for additional information may be directed to either the Payroll Dept. at FS-Payroll@star.lcc.edu or 517-483-1799, or the student employment coordinator in Financial Aid at FS-FA-Student-Employment@star.lcc.edu or 517-483-1176.

Year-end reminder: Update your address and opt in to receive W-2 electronically

As the Payroll Department begins preparing for year-end, we ask employees to review their address in Banner and update it if necessary to ensure tax documents are sent to the correct location.
 
To verify your address:

  • Log on to Banner Web for Employee Dashboard.
  • Select My Profile.
  • Click the pencil icon to make necessary changes to address and/or phone numbers. Follow instructions as directed on Employee Dashboard site.
  • Click the Submit button to complete.

Employees have the option to receive their W-2 statement online on Banner through the Employee Dashboard system. The benefits of receiving form W-2 electronically:

  • Online delivery provides access to the W-2 statement earlier than the traditional mail process.
  • Online delivery eliminates the chance the W-2 statement will get lost, misdirected or delayed during delivery, or misplaced after receipt by the employee.
  • Access is available at the same secure website where you can access wage and direct deposit information. You can receive W-2 statement while traveling or on assignment away from your home address.
  • You can retrieve your W-2 statement 24 hours a day, 365 days of the year.
  • You can print multiple copies at your convenience.
  • You are helping the college save on forms, printing and postage expenses.

Federal regulations require employee consent to receive their W-2 in an electronic format. Once consent is given, it carries forward each year and does not need to be repeated.
 
The process for requesting the electronic version is quick and easy. Just follow these steps:

  • Log on to Banner Web for Employee Dashboard.
  • Select Taxes.
  • Select the Electronic Regulatory Consent option.
  • Check the Consent to Receive W-2 Electronically box.
  • Click on the Submit button.
  • You will not receive a confirmation that your selection has been received. To confirm your selection, go back into the Electronic W-2 Consent option and make sure there is a checkmark in the boxes.

If you agree to receive your 2019 W-2 online, you must give your consent no later thanJan. 17, 2020. Once the tax documents are processed, employees who consented will be able to view and print the earning statements.

Disclosure notices
An employee who consents to receive the 2019 tax documents electronically will not be mailed a paper copy. Although the website storing your data is secure, it is never a good idea to email confidential data. If an employee does not consent, Payroll will continue to mail the W-2 to the address on record no later than Jan. 31, 2020.

An employee who chooses to revoke consent may do so by following the same process noted above for electing electronic delivery. To revoke consent, remove the checkmark from the box authorizing the action on the Banner Employee Dashboard.

Payroll will mail W-2 statements to the address on record of those employees who separated service from the college.

Direct questions regarding W-2 statements to our Payroll Department at FS-Payroll@lcc.edu or 517-483-1799.