Monthly Archives: December 2018

In the news

Press clips for the week include:

A round of Applause! for Catie Dau and Terri Christian

This week, we’re applauding: Catie Dau, Global Student Services Support

“Catie worked with three students who were experiencing some difficulty with their phlebotomy externship because their first language is not English,” Vanessa Bell wrote in the award. “Catie contacted the instructor to get some information on how to best help the students. Based on the instructor’s input, she worked with the students for a few weeks until they conquered their difficulty. Catie is a prime example of the above and beyond service students can expect from LCC.”

Applause this week also goes to Terri Christian of the HHS Division Office.

“Terri consistently has helped me over the years when I have a question about a document or process,” Larissa Miller wrote in the award. “She would probably not want me to share that she’s an Excel guru (don’t all call her at once!) She is consistently positive and always makes time to help me and brings a smile to our meetings each and every time. Thank you, Terri!”

This regular “Applause!” column features the good work you and your colleagues do around the college. It’s powered by Applause! Awards, an LCC-wide program designed to recognize you for providing excellent customer service. Know someone who deserves to be featured here? All awards are given by employees, to employees, and everyone is eligible.

(W-2 and 1095-C) communication

As the Payroll and Human Resource departments begin preparing for year-end, we ask employees to review their address in Banner and update if necessary to ensure your tax documents are sent to the correct location.

Address verification

  • LCC Employee Dashboard
  • Log on to Banner Web for Employee Dashboard
  • Select My Profile
  • Click the pencil/edit icon to make necessary changes to address and/or phone numbers. Follow instructions as directed on Employee Dashboard site.
  • Click the Submit button to complete

Employees also have the option to receive their W-2 statement online through the Banner Web through the Employee Dashboard system.

Benefits of receiving Form W-2 and 1095-C electronically

  • Online delivery provides access to the W-2 and 1095-C statements earlier than the traditional mail process.
  • Online delivery eliminates the chance the W-2 and 1095-C statements will get lost, misdirected or delayed during delivery, or misplaced after receipt by the employee.
  • Access is available at the same secure website where employees can access wage and direct deposit information. Employees can receive W-2 and 1095-C statements while traveling or on assignment away from their home address.
  • Employees can retrieve their W-2 and 1095-C statements at any time.
  • Employees can print multiple copies at their convenience.
  • Employees are contributing to cost savings (forms, printing and postage expense) for the college.

Federal regulations require that employees give their consent to receive their W-2 and 1095-C in an electronic format. Once consent is given, it carries forward each year and does not need to be repeated.

The process for requesting the electronic version is quick and easy. Just follow these steps:

  • LCC Employee Dashboard
  • Log on to Banner Web for Employee Dashboard
  • Select Taxes
  • Select the Electronic Regulatory Consent option
  • Check the Consent to Receive W-2 Electronically box
  • Check the Consent to Receive 1095-C Electronically box
  • Click the Submit button

You will not receive a confirmation that your selection has been received. To confirm your selection, go back into the Electronic W-2 Consent option and make sure there is a checkmark in the boxes.

If you agree to receive your 2018 W-2 and 1095-C online, you must give your consent no later than Jan. 14. Once the tax documents are processed, employees who gave their consent will be able to view and print the earning statements.

Disclosure Notices
An employee who consents to receiving the 2018 tax documents electronically will not receive a paper copy in the U.S. Mail.  While the website storing your data is secure, it is never a good idea to email confidential data. If an employee does not consent, Payroll will continue to mail the W-2 to the address on record no later than Jan. 31.

An employee who chooses to revoke consent may do so by following the same process noted above for electing electronic delivery. To revoke consent, remove the checkmark from the box authorizing the action on Banner Web for Employee Dashboard. Withdrawn consent does not apply to previously issued W-2 and 1095-C statements.

Payroll will mail W-2 statements to the address on record of those employees who separated service from the college. Human Resources will mail 1095-C statements to the address on record of those employees who separated service from the college.

Direct questions regarding W-2 statements to our Payroll Department at FS-Payroll@lcc.edu or x1799.

Faculty can add 2018-19 course reserves to the Library

Help students alleviate the heavy burden of pricey textbooks and course materials.

  1. Fill out the course reserve form on the Library webpage.
  2. Bring one or two copies of the textbook(s) you are using in your class(es) to the Library checkout desk, or call Robin Moore at x9616 or Kelcie Hausner  at x9710 to schedule a student employee to pick up the book.

Best practices: When placing a textbook on reserve, the Library recommends you reserve it for a two-hour increment so more students can access the book and make copies. Even better: Place two copies of the textbook on reserve so one can be checked out for 48 hours or one week.

Check out frequently asked questions or contact Robin Moore at x9616 or Kelcie Hausner at x9710 for additional information.

Happening in the CTE

Send a colleague an Applegram!
An Applegram is a note of appreciation and recognition, a way to say “thanks.” It’s a kind of telegram an individual can send to a fellow employee who they would like to recognize. It might also be sent to compliment teaching methods, enthusiasm, preparation, classroom interaction, special help, etc. To send an applegram, visit the CTE website. Complete and submit the form and the CTE will handle the rest!

CTE new faculty orientation will be held Jan. 8 and 11
All new faculty are encouraged to attend faculty orientation at the Center for Teaching Excellence. The goals of the sessions are to create a welcoming transition for new instructors and connect them to LCC resources and services. In addition to meeting new faculty, orientation will address:

  • LCC systems that impact faculty, such as myLCC, Office 365 and Banner Web Self-Service.
  • Various resources and services available through the Center for Teaching Excellence (CTE), Media Services, Police and Public Safety, etc.
  • College policies, such as the Enrollment Verification Policy, “W” (Withdraw) grades, etc.
  • Information on professional development opportunities, such as the CTE’s 12-week course, “Transforming Learning through Teaching,” and the “LCC/CTE Teaching Online Certification” course.

Participants will finish with many of their questions answered and receive “The CTE’s Faculty Guide to Resources and Services,” a “Checklist for New Faculty,” and a “Quick Reference Sheet” to help address future questions and more!

Spring orientations offered:

  • 5:30-8:30 p.m., Tuesday, Jan. 8, TLC 326
  • 9 a.m.-noon, Friday, Jan. 11, TLC 326

An online version is also available via Desire2Learn. To sign up, visit lcc.edu/cte/workshops/orientation.aspx.

Take advantage of LinkedIn Learning training site
The CTE is offering employees access to LinkedIn Learning. LinkedIn Learning is a training site that contains a large number of professionally produced instructional videos. Subjects include web design, MS Office skills, educational software, coding, business topics, photography and much more. If you are unfamiliar with LinkedIn Learning, go to www.linkedin.com/learning and hover over the LIBRARY link. Here you can see the topics offered and preview lessons.

The license allows up to 50 users at a time to have complete access to the entire LinkedIn Learning library. Users will have access to LinkedIn Learning in 2019 from Jan. 7-Dec. 31.

The CTE administers access, and it will be granted on a first-come, first-served basis. Access is granted for a period of 12 months and may be renewed as demand allows. At the end of each access period, all participants are asked to complete a brief survey.

To request access, email Laura Cottrell (cottrel@star.lcc.edu) in the CTE by Jan. 4. Include your full name, your username (TUID) and your division in the request.

CTE closing at 4 p.m. today
The CTE will have limited hours this week: 11 a.m.-4 p.m. Thursday, Dec. 20, for Professional Activity Days, and closed Friday, Dec. 21 due to staff scheduling