Monthly Archives: June 2018

Lisa Webb Sharpe named LCC executive vice president

The Board of Trustees approved the appointment of Senior Vice President of Finance, Administration and Advancement Lisa Webb Sharpe to the newly created position of executive vice president.

The appointment was effective Monday, June 18.

Webb Sharpe will provide leadership, management and vision to ensure the college has the appropriate operational controls, administrative and reporting procedures, and staffing systems in place to effectively grow the institution and to ensure financial strength and operating efficiency.

She has served as senior vice president of finance, administration and advancement at LCC since January 2010. Previously, Webb Sharpe served as director of the State of Michigan’s Department of Management & Budget, deputy chief of staff in the Michigan Governor’s Office, and a cabinet member in the Detroit Mayor’s Office. She has several published articles and serves on the boards of the YMCA, Michigan American Council on Education Women’s Network and Capital Area United Way.

Webb Sharpe holds a doctorate in community college leadership from Ferris State University, an MBA from Wayne State University, and a bachelor’s degree from Eastern Michigan University.

Board of Trustees approves Fiscal Year 2019 budget

The Board of Trustees unanimously approved LCC’s $130 million budget for Fiscal Year 2019, which begins July 1, during its June 18 meeting.

Projected budget revenues include $33.7 million in state appropriations, $42.7 million in property taxes, $50.6 million in tuition and fees and $3.1 million in other revenue like contracts with regional educational services agencies, interest income, rental income and University Center income. Tuition for the 2018-19 school year – approved by the board in March – included a $2 increase to $105 per credit hour for in-district students, a $4 increase to $210 for in-state and a $6 increase to $315 for out-of-state. LCC’s tuition remains below the statewide average for all community colleges.

More than two-thirds of the General Fund – about $88.1 million – is dedicated to salaries and benefits for LCC employees. Another $23.4 million will go to services and supplies. In addition, the college is dedicating almost $2 million to student scholarships and child care support. The budget also includes $15.3 million in transfers for items such as debt service, grant matches, capital equipment and technology infrastructure.

Per Board of Trustees policy, 1 percent of the college’s proposed revenues are set aside for contingencies.

During the board’s meeting, Provost Elaine Pogoncheff provided an extensive update on the college’s work to address the Developmental Education Resolution adopted by the Board in January. Her full report is available beginning on page 195 of the Board of Trustees packet.

In addition to the budget, trustees unanimously approved:

  • A Michigan New Jobs Training Agreement between LCC and Ayers Basement Systems, not to exceed $253,427. The New Jobs Training Program is a state program that assists companies in expanding their workforce by offsetting training costs through state withholding diversions. It generates revenue for the college by diverting state withholding taxes to pay for training delivered to corporate clients. These withholding taxes are generated from wages earned through new jobs supported by the training.
  • $625,000 for the final phase of the tree replacement and Downtown Campus Mall improvement projects, including underground fire main system improvements.
  • A $155,000 increase to the blanket purchase order with Presidio Infrastructure Solutions for campuswide card access systems.
  • Revisions to the “Americans with Disabilities Act, Reasonable Accommodations and Section 504 of the Rehabilitation Act” policy.
  • Revisions to the “Equal Opportunity and Nondiscrimination” policy.
  • A new “Equal Employment Opportunity” policy.
  • The elimination of the college’s “Organ Donor” policy.
  • The elimination of the college’s “Retiree Benefits” policy.
  • Revisions to the “Sick Leave” policy.
  • Revisions to the “Staffing” policy.
  • Revisions to the “Working from Home” policy.
  • Revisions to the “Workplace Consensual Relationships” policy.
  • The appointment of Dr. Lisa Webb Sharpe to the newly created position of executive vice president.
  • $300,000 blanket purchase orders with DLZ Michigan, Matrix Consulting Engineers and MAYOTTEgroup Architects (totaling $900,000 between the three firms) to provide architectural and engineering services to the college for projects scheduled to take place between July 1, 2018, and Dec. 31, 2021.
  • $270,000 blanket purchase orders with Integrity Interiors and Moore Trosper Construction Company (totaling $540,000 between the two firms) to provide contracting services to the college between July 1, 2018, and June 30, 2021. Individual projects $25,000 or greater will be bid separately and are not included in these blanket purchase orders.
  • A three-year blanket purchase order with three one-year renewal options with WFF Facility Services to provide housekeeping services. The agreement is for an annual amount of about $1.5 million and a six-year total of about $9.1 million.
  • A $229,784 one-time purchase order with Mid-Michigan Roofing to complete a partial roof replacement on the TLC Building.

Finally, the College Policy Review Committee provided the board with proposed policy changes for a first read. The review committee is examining the board’s college policies to review, revise, eliminate or establish as needed. Proposals include:

  • The elimination of the “Academic Progress” policy.
  • Revisions to the “Academic Records” policy.
  • Revisions to the “Academic Standing” policy.
  • Revisions to the “Approval of New Courses and Programs” policy.
  • Revisions to the “Assessment of Student Learning Outcomes” policy.
  • Revisions to the “Attendance” policy.
  • Revisions to the “Canceled Classes” policy.
  • Revisions to the “Classroom and Laboratory Visitor” policy.
  • The elimination of the “Course Withdrawal” policy.
  • Revisions to the “Credit for Previously Acquired Knowledge and Learning Experience” policy, and with them, the elimination of the “Acceptance and Evaluation of Transfer Credits from Other Institution of Higher Learning” and “Credit by Examination” policies.
  • The elimination of the “Late Enrollment for Face-to-Face Classes” policy.

Details about all approved and proposed policy changes are available in the board’s packet.

The board is next scheduled to meet at 6 p.m. Monday, Sept. 17, in the Administration Building Boardroom. All are welcome to attend.

Guidelines for storing records at LCC

When the topic of records retention comes up, most people think, “How long do we need to hold on to records?” An equally important aspect of this topic is, “How do we store the records while we’re holding onto them?” We have a responsibility to properly manage the records in our departments. This includes storing them in proper containers, in the proper environment and with proper security measures in place.

The LCC Paper Records Storage Guidelines document explains the guidelines and best practices in place at LCC for records storage, including which containers are appropriate for storage and which are not, recommendations for arranging materials within storage containers, standards for the environment the records are stored in, and important aspects of security and safety in storage spaces that should be taken into account.

A few highlights:

  • Records should be stored in containers designed for records storage purposes, such as filing cabinets or records boxes. The ideal box is a 10” x 12” x 15” bankers-style box. These boxes can be ordered from Office Depot (Item#: 198802). Printer/copier paper boxes are not sturdy and should be avoided. Two-foot records boxes should also be avoided due to their increased weight and lack of structural support in the middle.
  • Records should be arranged in a manner that allows for easy retrieval and disposal.
  • Prolonged exposure to extreme heat or cold or excessive temperature variations should be avoided, particularly for archival, audio visual and other sensitive materials, or for records that require long-term retention.
  • Avoid the storage or consumption of food near records storage areas to limit the potential of attracting pests to these areas.
  • To avoid intentional or unintentional loss of records, it is important to know who has access to the records storage space and to take appropriate precautions to restrict access as necessary.
  • The storage space should have sufficient lighting to allow staff to work in the space safely.

The full, official LCC Paper Records Storage Guidelines document is available for your use. Please take time to read through it to ensure LCC’s records are properly protected and stored while under our care. For questions about the records storage guidelines or other records topics, contact records information specialist Linnea Knapp at knappl1@lcc.edu.

In the news

Press clips from the week include:

Register now for Foundation’s annual golf outing

The LCC Foundation is hosting the 29th annual golf outing Thursday, July 12, at Wheatfield Valley Golf Couse in Williamston.

Registration is open to all employees through June 28 and costs $80 per player. Proceeds from the outing will go to scholarships and support for programs like the American Marketing Association, athletics and more.

More information and the registration form are available in the outing booklet.